Sitka Summer Music Festival
TITLE: Part-Time Operations Manger – Sitka
REPORTS TO: Executive Director
SUMMARY: The Operations Manager must reside in Sitka. S/he will provide administrative and staff support to the general organizational operations. Working under the direct supervision of the Executive Director this position provides Sitka-based organizational support and is responsible for a variety of other tasks.
DUTIES AND RESPONSIBILITIES
Maintain inventory for office & summer event supplies (Sitka office)
Assist in coordinating the summer series, as well as other events and concerts based in Sitka
Work with the Executive Director and Artistic Director(s) to improve community outreach in Sitka (and SE AK)
Booking travel and hotel arrangements as needed (Summer series)
Coordinate materials for meetings and training sessions and other activities of the organization
Maintain and update database (Salesforce.com) as needed
Receive and distribute all incoming mail and coordinates outgoing mail
Assist in preparation of materials for the board of directors
Provide support of mailings or coordinating bulk mailing processes
Provide meeting support as needed (e.g., scheduling conference rooms, logistics)
Assist in the updating of the website and social media
Staff liaison for ongoing tenant/landlord matters (Sitka office)
Responding to staff requests for administrative support as needed
Perform other duties and responsibilities as requested with a sense of humor and team spirit
Experience in the following areas
Community outreach & general communications
Marketing & PR
Website and social media experience
Excellent organizational skills (oral and written) and the ability to excel at details, multi-tasking and working under pressure.
Must have some experience and skilled in the use of software programs such as MS Word, ACCESS, PowerPoint, and Excel.
Salary commensurate with experience. Flexible schedule. Hours will average out to about 1/2 time over the course of a year. However, some months will be much more demanding than others. Obviously, May and June will be more than full-time while July and October will be much less demanding. If you are interested in the position, I would be happy to talk to you more about the "flow" of the work.
Sitka Summer Music Festival is an equal opportunity employer and is committed to the belief that each individual is entitled to equal employment opportunity.
Please note: This position will most likely be temporary (1.5 years) & is the direct result of Rasmuson Foundation funding. If you are unable to commit the position for 1.5 years, please do not apply.
Please submit a resume and cover letter before March 22 by email to Bobi Rinehart at email@example.com (no paper applications will be accepted). If you have questions, please submit them by email as well.